Consolidated Invoicing

Combine multiple subscription charges into a single invoice per customer to reduce emails and transaction costs

Consolidated Invoicing

When customers have multiple subscriptions, they normally receive a separate invoice for each one. Consolidated invoicing bundles all subscription charges into a single periodic invoice per customer — reducing email noise and saving on transaction costs.

Consolidated invoicing requires a two-step setup: enable it globally in Settings, then opt in individual customers. Only subscription charges are consolidated — manual invoices and shop orders are not affected.

Fewer Emails

Customers receive one invoice instead of many, reducing inbox clutter and improving the payment experience.

Lower Costs

Each Mollie SEPA Direct Debit transaction costs ~€0.29. Consolidating 5 subscriptions into 1 invoice saves €1.16 per billing cycle.

Flexible Scheduling

Choose monthly, bi-weekly, or weekly consolidation with a configurable anchor day.

Per-Customer Control

Enable consolidation globally, then opt in specific customers. Each customer can have their own frequency override.

How It Works

1. Enable in Settings

   Go to Settings > Consolidated Invoicing and toggle the feature on. Choose a default frequency (monthly, bi-weekly, or weekly) and set the anchor day using the slider.

2. Opt In Customers

   Edit a customer and scroll to the Invoice Consolidation section. Toggle Enable Consolidated Invoicing for that customer. Optionally set a custom frequency or anchor day override.

3. Charges Are Collected

   When a subscription billing cycle triggers, instead of creating an invoice immediately, the charge is stored as a pending item. The subscription’s next billing date still advances normally.

4. Consolidated Invoice Generated

   On the anchor day, all pending items for the customer are bundled into a single consolidated invoice. For customers with a Mollie mandate, a single payment is created automatically. For bank transfer customers, a single invoice email is sent.

Setting Up

Global Settings

Navigate to Settings > Consolidated Invoicing to configure the defaults.

Setting	Description
Enable Consolidated Invoicing	Master toggle for the entire feature
Default Frequency	How often consolidated invoices are generated: Monthly, Bi-weekly, or Weekly
Anchor Day	Day of the month (1-28) when invoices are generated. For weekly frequency, this becomes day of the week

The settings page also shows how many customers are opted in and how many pending items are waiting.

Use anchor day 28 if you want end-of-month invoicing. This avoids issues with months that have fewer than 31 days.

Per-Customer Settings

Edit any customer and look for the Invoice Consolidation section (only visible when the global feature is enabled).

Setting	Description
Enable Consolidated Invoicing	Opt this customer in to receive consolidated invoices
Frequency Override	Override the business default frequency for this customer. Leave empty to use the default
Anchor Day Override	Override the anchor day. Slide to 0 to use the business default

Consolidated Invoices

Consolidated invoices appear in your invoice list with an indigo “Consolidated” badge. You can filter the invoice list by the Consolidated tab to see only these invoices.

What’s on the Invoice

Each consolidated invoice includes:

• A line item for each subscription charge in the period
• The billing period (e.g., “Mar 2026”) shown in the invoice notes
• Subscription name and amount per line item
• Total amount combining all charges

Invoice Detail View

When viewing a consolidated invoice, line items are grouped by subscription with a header showing the subscription name.

Cancellation Handling

If a subscription is canceled while it has pending (not yet invoiced) items, those pending items are automatically voided — they won’t appear on the next consolidated invoice.

FAQ

What happens if a customer only has one subscription?

The consolidation still works — they’ll receive a single invoice with one line item. This is useful for consistency if you plan to add more subscriptions later.

Can I consolidate manual invoices or shop orders?

No. Only subscription charges are consolidated. Manual invoices and shop orders are created and sent independently.

What if a customer has subscriptions in different currencies?

Separate consolidated invoices are generated per currency. For example, a customer with EUR and USD subscriptions would receive two consolidated invoices.

Does the customer see that it's a consolidated invoice?

Yes. The invoice notes indicate it’s a consolidated invoice and show the billing period. Each line item shows the subscription it belongs to.

When are consolidated invoices generated?

Consolidated invoices are generated automatically every morning on the anchor day you configured. Subscription charges are collected throughout the period and bundled into a single invoice.

Next Steps

Billing Cycles

Learn about subscription billing intervals and timing

Payment Reminders

Set up automatic reminders for unpaid invoices